I have previously used other accounting products like Sage, and they have an option to export supplier payments to a file suitable for uploading to the bank. Likewise the payroll software I use has the same feature.
While I know different banks use different formats this would be a huge time saver for people who pay suppliers in weekly or monthly payment runs, and also reduces the chances of mistyping a suppliers bank details when sending to the bank.
If this is not possible, or an easier way to get supplier bank details would be appreciated. Going into each supplier, clicking edit and scrolling to the bottom makes BACS payments quite time consuming!
Iâm not sure on the precise requirements for bulk payment CSVs. I did in the past use âBarclays Business Masterâ (if I recall correctly) for bulk payment runs. I think the formatting requirements for the different banks would be so different we could only ever provide a generic CSV export and allow individuals to modify as required.
Did you have anything in mind? I mean we could include this on the backup CSVs if that would simplify things?
Our payroll software does list about 35 different payment file exports. I expect banks will publish their specification, or at least will provider them to developers. I too use Barclays Business Master, which has now been discontinued and replaced with Barclays.Net. This accepts 3 or 4 different input types.
I appreciate this could take some time to develop for every bank, but maybe based on customer demand some systems could be prioritised.
Regarding the second option, the ability to tick a number of outstanding invoices and the go to a âpayment viewâ which totals the selected invoices for each supplier, and then lists the supplierâs bank account name, sort code, account number and total would give easy access to copy and paste the payment details into any banking software.
I donât use BACS but I would find it very useful to have a PDF or CSV report of payments to make on my banking system.
I currently go through the âmoney you oweâ link from my dashboard and tick the boxes for invoices for a particular supplier so that I can get a total to pay. If I could go through all of these and tick the ones I wanted to pay, then press a button for âExport payment listâ that would then group or sort by supplier, with sis total, that would be really helpful.
Of course one issue with this is that it doesnât include any credit notes on a suppliers account, so you would have to be aware that there might be a credit to deduct before you pay (or perhaps you could include credit notes on this screen as this is the true figure of what you owe).
If you select the suppliers you want to pay then click âMore Optionsâ you can then get a CSV export of these. The only thing missing is, as you say, any part payments already made or credit notes applicable.
Hi
Would like to kindly request a Company Month end BACS or cheque run Report, including Tags as per Thread link below.
Purchases>>Outstanding Purchases, and ticked SHOWTAGS,
then exported into Excel
Sorted by Supplier Name
Then Outline Subtotal on change in Supplier Name, sum, Add subtotal to, Total Amount.
This will then tell us what we owe our suppliers and any invoices that we donât want to pay yet. We would then normally use this report to create a BACS payment schedule within our Online Banking.
@ChrisatIIOnline - Iâve merged your post into this thread which Iâve found, and updated to the title to reflect cheques too.
We can certainly investigate this further if thereâs enough interest in this, so weâll keep an eye on this thread and let you know if anything changes.
Iâm pleased to say weâve added a new report to allow you to export supplier payments and bank details in just a few clicks. You an find the blog post below:
Hi just wanted to say thanks for quick implementation, this feature helps us a lot, and I hope others.
Could you possibly add the TAGS as well to the EXPORT BATCH PAYMENT LIST, Detailed breakdown by Supplier.
We TAG our purchase invoices with TAG such as, DO NOT PAY, WAITING CREDIT NOTE, ITEM FAULTY, IN DISPUTE, etc. this is important as it stops us just paying the outstanding balances if we have any purchasing issues.
Minor request also list supplier in Ascending alphabetical order?
Thanks for this, seems to be all there, however we have 2 scenarios with this months BACS run,
We have been given a,
1.) Supplier Credit note on Account
2.) Supplier Credit note against a Purchase Invoice
Both of which are not shown on the Export Batch Payment List?
Can this be added to this Report or if not how do we generate a clear Payment Report to show what we should pay a Supplier?
(Note: I have noticed that,
Dashboard - Supplier Management, Invoice Balance only shows Purchase Invoice Total and not actually what we owe the Supplier?
Dashboard - Supplier:, Account Balance at a Glance, Total does actually show what we owe, but I canât generate a Report/List of Purchase Invoice/Credit notes to show clearly what to pay?
The View Outstanding excludes the Refund/credit? )
We make a distinction between invoice balances and prepayments (i.e. payments held on account). The batch payment report will not extend to prepaid balances on account. You would therefore need to assign these prepayments to your invoices before running that batch payment report.
The same situation applies in the the Supplier Management view, it will show your invoice balances in one column, you can then choose to display another column to show any separate prepayments.
If you believe that the batch payment report is running contary to what Iâve mentioned above weâd be more than happy to look into this if you could send a PM on the forum to @QFSupport or to me.
1.) Are you able to fix the column alignment on the Detailed Report - Supplier Totals, as they are one column out I,J,K, should be J,K,L ?
1.) Can you add date filtering before the report is run so we can run Batch payment detailed Report for only due invoices (we have 30 days end of month terms) and need a report once a month.
2.) Also what are you using to generate these reports ?
3.) Is this report tool available to the user?
4.) Can this report Tool be implemented as an online browser tool?
5.) What other functions and Fields do you have availble to generate these reports post csv?
6.) can you add CNxxxxxâs (credit notes) data to the report for unpaid invoices?
7.) If we canât add CNxxxxxâs (credit notes) is there a way to produce a report that mimics our Suppliers paper statement that shows, Payments/Invoices/Credit notes/opening balance/closing balance. This would allow our account department to have a tick list to use with the physical paper invoices and credit notes we have sent to us, this would then give us the reassurance we are paying the correct amounts to our suppliers.
Just to let you know our current Cheque run involves over,
18 Suppliers
100+ invoices
7 credit notes, relating to both Unpaid and Paid Purchase Invoices
and a significant amount in ÂŁâs
Currently its taking all day to figure out if we are paying the correct amounts and streaching our confidence as to whether we are paying the right amounts.
This will be fixed in the next release (later today)
Building a web UI may be possible but itâs not a quick task Iâm afraid. The original intent with this report was to create a machine readable output that could be fed into another system for automating the BACs run. The current reports are generated by our application, itâs a simple CSV output.
Itâs a hard-coded module that produces 2 different reports, there are no means to tweak. Although you can do a fair bit of ordering and formatting in Excel.
See 2.
Can you please clarify?
6,7. This would involve a significant overhaul so Iâm afraid we canât commit to that right now. The report is designed to output the outstanding balance across all supplier invoices. If an invoice has a credit note attached that reduces the balance, that figure is included in the totals (on both the abbreviated and detailed report). Showing the invoice gross amount then itemising and deducting the credit notes would involve significant redesign that we arenât able to commit to at this time.
This shouldnât be the case. If you have credit notes against any invoices they should be factored into the balances on both abbreviated and detailed reports. Those aggregate balances should reflect what is owed to the supplier, with the exception of prepayments on account, but in such cases youâd need to assign the prepayments to first then run the batch payment report.
