I have just noticed a few prepayments when I ran a creditors report which I had forgotten about.
Is there a way to backtrack the amount showing where and when it came into being?
i just want to make sure they are not on there by error before I short pay someone
What you can do is go to the Supplier Managment screen, click Advanced Search, tick the Prepayments box and submit it:
This will then show you a complete list of prepayments against the suppliers:
For each supplier you can then click the View menu within the supplier detail screen and select the âAll paymentsâ option. This will show a list of all payments associated to that supplier, you can then filter those that are unallocated and drill down on the detail.
Thanks for the suggestion. That however, only shows what the creditors report showsâŚan amount.
I was hoping to see when it was created and what the circumstances were.
One single entry is easy to find but if the grand total owed consists of multiple credits it is very difficult to unravel.
You can drill down into each supplier as per my post above, or you can go to Suppliers (on the top menu) >> View payments, and set up an Advanced Search for âUnallocatedâ payments. These would be the ones sat on a suppliers account as a prepayment.
Perfect - that shows the date it was created so very helpful to cross reference with emails etc.
Thank you!
In addition to this in which case, it looks like there is a section for narrative which I could use for notes so that I donât forget in future. Where do I get access to write something in?
The instance I am looking at in our accounts is because my colleague actually paid the wrong supplier. Therefore rather than asking for it back and because they are a regular supplier I tagged the amount to show as a prepayment. I canât remember seeing a narrative box to record in though?