Transfer entries with a journal

Accounting
1

Hi,

I want to transfer entries from General Purchases into 3 other (new) purchase accounts. A journal just seems to move funds, irrespective of the invoice producing it. How do I get the actual record moved?

Cheers

Gary

2

You can mention invoice numbers in journal as reference to keep track of audit trial.

Or go to individual invoice and in description , click on ? to get nominal drop down menu and from there pick new nominal code

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3

Invoices create entries on the ledgers automatically. A journal is more fundamental and can be used to move balances from one nominal ledger to another. Refer to your chart of accounts for a balance of all ledgers.

4

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Purchases nominals can be changed through categories drop down menu

5

Hi Faraday,

I have changed the nominals using the dropdowns so the information has been transferred completely. I still don’t get journals, they just transfer figures. What about the underlying data?

Cheers

Gary

6

Journals and the nominal ledgers are at the heart of the accounting system. So if you apply a journal it doesn’t change the original entries it just transfers it’s balance from one nominal code to another. So you will still see the original entries, then a journal going out of that account and into another…much like a bank transfer.

7

Hi Glenn,

OK, I’ll try a couple of test journal transfers.

Thanks

Gary