Applying Prepayment to Clients without a bank account

[gjwguk]

I’m confused…
I would like to apply a prepayment to clients without assigning it to any bank accounts. These are one-off reimbursements for training or expenses.
I’ve read the community item on contra-invoicing but to apply that to one-off payments is I feel is extreme.
Prepayments would be the simple approach but then you have to assign it to an account and at this stage, I don’t which account to apply it to.
Any advice?

[QFMathew]

Hi @gjwguk

Unfortunately each payment would need to have a source which originates at a bank account.

The other way you could do it potentially do is record it as a negative value on a sales invoice, but the invoice value would need to be greater than the ‘discount’.

@gjwguk

I’ve read the community item on contra-invoicing but to apply that to one-off payments is I feel is extreme.

This would certainly be the better way of doing it. If these payments are one offs, perhaps you could use a more generic bank account (e.g. ‘Misc Account’) rather than having one for contra invoicing, one for good will payments etc.

We’ll certainly leave this thread open for a few days, and if any other users have suggestions, I’m sure they’ll post them here too