Entering Mileage

Where and how do we do this in the program?

You can’t enter mileage into Quickfile, but you can record monetary values (e.g. receipts / invoices)

What are you trying to do exactly (or rather, what’s the scenario), perhaps someone can advise of the best way to achieve this?

Please use the search… A lot of the questions you’re asking have been covered before.


So this creates an invoice, but how do you ‘pay’ it?

If you are a limited company and you paid for the petrol from your own pocket (i.e. personal funds) you would pay it from the Directors Loan Account. Otherwise if it was paid directly from the company account it would go there.

For Sole Traders you would pay from the proprietor drawings account (for personal bank accounts) or the business account.

I’ll ask for the guide to be updated.

OK we’ve just completely re-written this guide:


@MaryJ please take a look at “stage 3”. If you have any questions, please get back to me.

Thanks, Glenn, that clarifies it very well. Appreciate your help.

Just a thought - would it not be helpful to make some reference to how it should be handled for sole trader businesses in this guide?

This topic affects my business so I actually discussed it with a professional accountant to seek clarity. I would follow the guide up to step 2. Once the invoice has been raised, I ‘tick’ to say it is paid in full and state that funds are coming from the Proprietors Drawings Account (1202). This Credits 1202. I prefer to use Proprietor or Partner Drawings (3100) so I go into nominal 1202 and raise a journal to Debit 1202 and Credit 3100. Nominal 7400 (travelling) shows the opposite Dr entry. Job done!

Yes that would be the case for sole traders, it would come out of the proprietor drawings accounts. For non-limited partnerships it would be the applicable partner drawings account.

I will see if we can get the guide updated.


@gardenman_2803 the guide has now been updated: