Hello, I am new to quickfile - and book keeping so all help is received gratefully. I am a sole trader with a shop, I have been open since February and am wondering if there is a simple way to enter my daily takings without having to create a new invoice for every day. I can’t do it from bank statements as not all the cash is banked, some is used as petty cash. I would like to keep it daily to monitor trends for staffing etc. In the future I would like to add in credit card payments. Also if create an invoice can I pay it without sending it oe will I get reminders that I haven’t sent drafts?
Thanks_
I generally work by creating one “invoice” in QuickFile for each Z reading from the till from the overall total on the reading, then log two payments against the invoice for the cash sales (into the petty cash “bank” account) and the card sales (into a holding account). You can do that from this point on, but what you do with the backlog depends how much detail you can get out of your till. If all you have is the daily Z readings then you’ve not got much choice but to enter them one by one, but if you use an EPOS type till and can run a report to get the total sales since February broken down by payment type then you could just make one big invoice based on that.
You can enter the invoices to cover multiple daily receipts, you just need to make sure you have the relevant copies to tie up anything if required for audit purposes, either by uploading copies to the document manager or simply keeping the hard copies on file.
Also bear in mind that there will be a year end since February so you will probably need to do it in 2 invoices to get the sales in the correct accounting periods.
If an invoice is in draft status no reminders will be scheduled as it will not have a due date on it.
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