HI. I have been using Quickfile since the start of my last (flat rate) VAT period, 01/02/2026.
However I have hit a problem.
I set up my typical spare parts I normally list as invoice items on the “sales Inventory list”.
However, when I now want to run a report showing my current YTD sales it is much less than expected.
I now realise that the category I used, “Stock for resale” is wrong. I believe I should have used “General Sales”, although this isnt clear.
I have since corrected the category for each item (had to do it one by one - but hey ho).
However, because I have done a VAT return for the last quarter up to 30/04/2026, the categories wont now back date on the invoices, and my sales figures show in error, and of course there is several thousand pounds showing under Assets and Liabilities - 1001 Stock.
How can I fix this please?
Many thanks
Gary
Hello Gary
If the invoices are vat locked, you would need to process a Journal to move the value from fixed asset to sales
Thanks for your quick reply Steve. But I think I will have a look with a fresh mind in the morning. This looks murky - “journals” is a new accounting term for me!.
Regards Gary
This looks murky - “journals” is a new accounting term for me!.
Debits and Credits are the whole basis of accounting.
A Journal is just a means of moving a balance/value from one account to another
“Debiting one account and Crediting another”
There is a feature in Chart of Accounts View which lets you “Move to new code” any selected items in one go.
This it to move transactions within the same category (e.g. sales code to sale code).
As you are moving from fixed assets to sales you would need to use a journal
Thanks for your replies Steve and Fauxman.
Yes i saw the bulk “move to new code” facility, and thanks to Steves reply understand why “general sales” wasnt listed.
I will look at using a journal to record the transaction.
As an engineer, I liken accounts to sailing…its not difficult, its just knowing the language 