Project tags on income without invoice

[M_R]

We have some grant income where the transaction is directly allocated to a nominal account, rather than being associated with an invoice.

We would like to associate this payment with a project by tagging it - however it looks like you can only apply tags to invoices and purchases - not to direct payments.

Is there a way to achieve this, or do I need to create a ‘fake’ invoice to get tagging working?

[QFSteve]

Hello @M_R

Projects only work with invoices however you can make adjustments to the project balances.

For example if you wanted to show money in to a project without an invoice you would post the money in transaction as normal.

Next you would open the project (Reports > Projects) and select Add items and Adjustment


(Positive = Money In / Negative = Money Out)
You can adjust cash total or invoice total.

Although there is no direct link between the transaction you posted and the adjustment you could specify the same reference.

[M_R]

Thanks - that’s a perfect workaround for this!

[AndyK]

I’m probably being dim here, but why would you not just create an invoice and tag it? It’s not a “fake” invoice. In most cases, grants involve making a claim to the funding body for the amount you’ve previously agreed with them. That claim is effectively an invoice: a request for money from someone else. The only thing you then need to be careful of is that the payment goes into something other than your “general sales” nominal - I set up a “Grants received” code in the COA for this.

[M_R]

I suppose that’s true - I was thinking narrowly of Invoices relating to sales, but yes if you extend this to include grant applications then it makes sense if it has its own nominal account!

[ian_roberts]

If you do log the grant received as an invoice then you must mark it “out of scope” for VAT (if you’re VAT registered) so it doesn’t inflate box 6 on your VAT return.