Query on adding petty cash bank accounts and deleting

Support
1

I earlier posted a query on cash takings (contribution towards the full cost of a treatment balance paid by local council social services. Which I put into the petty cash bank with petty cash

My accountant said I should not have put these transactions into petty cash as it muddies the waters of what actually is petty cash.

I asked how to deal with it in QF having looked again it occurred to me that I could create a new petty cash bank for actual petty cash as there are only 3 transactions one in and 2 out. Accidentally I created 3 identical accounts and can’t delete them as I also incorrectly put the opening balance as the amount remaining after the 2 expenditures.

1 can I transfer the 3 transactions in to a new ac like this and 2. Can you delete the additional accounts and the opening balance so I am left with one extra for IMPREST petty cash system please. Thank you for your help

2

Hi @termeek

You would need to remove the opening balances from the account first, which fortunately is also the same way you can edit them. If you go to the settings of your bank account, you’ll see an option to Modify Opening Balances:

And then:

And finally, Delete All Journals:

This will completely remove the opening balance. Or in the case of the incorrect balance, just update the journal and save it.

As there are then no transactions against the bank account in question, you should be able to delete it without any problems.

You can’t transfer them directly, but you can delete them and re-create them. If they will affect anything (e.g. tagged invoices), you will be shown a warning first.

I hope that helps!

3

thank you! i will try this, what happens if there is an invoice attached? is there something else i need to do - a couple of the items were petty cash expenditure so there will be an invoice to them. what will i need to do about them?
all the best
Teresa

4

If there are any invoices paid into petty cash then when you delete the transactions on the account the invoices will be reverted to unpaid. You can then repay them into the new account.

5

thank you for your help! :slight_smile: