Recording periods of zero sales?

Accounting
1

As the title says how do you go about reflecting in QuickFile those periods where you haven’t made any sales? Do you even have to record them?

My scenario:

Weekly I perform the following:

  • Download a (excel) report from our EPOS system of sales
  • Create a Sales invoice in QF for the amounts split between cards & cash etc.
  • Attach the report to the QF invoice for future reference/as a pseudo receipt.

I now have a sequential list of 35 weekly sales invoices in the system (we didn’t trade for the full year) up to 26th December 2015.

We didn’t have any sales for the week 27th -2nd Jan due to the festive period.

I’m aware that an update to the system in the summer now allows for lines on an invoice to become converted into notes, but it doesn’t allow for a line item to be a £0 amount, which I know probably makes sense.

But…how can I - and I appreciate that this may be as much as for my own sanity/flawed logic/OCD when it comes to databases than anything :anguished: - generate a £0 invoice and attach my sales report from the EPOS which shows zero sales for the period?

I guess another way of asking this would be say for a IT consultant - how would they record (and perhaps demonstrate if audited?) holidays/illness etc. I.e. legitimate periods of missing sales?

Appreciate any advice.

2

Hi @Scruffies

Unfortunately there isn’t a way to record a zero value invoice, because it has no accounting value.

What you can do however, is create one and raise a credit note against it.

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3

Hmm [quote=“QFSupport, post:2, topic:10378”]
create one and raise a credit note against it.
[/quote]you know that might do it…I shall give that a whirl and see how I get on!

John.

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