Hi everyone
My accountant does the payroll (not sure what system he uses) however I track everything in Quickfile as my primary system, when I pay a salary to my employee, am I ok just tagging that transaction in the banking feed as a salary or is there a better way to do things?
Thanks 
Hello. I have created an Excel Spreadsheet where figures from a payroll system can be input and transferred into a Journal for input to Quickfile. If you would like a copy sending to you, contact me
Thank you, I did read thru that article but still confused on the different options and what best to do for my setup, because my accountant does my payroll i’m thinking I can just mark the transaction in the banking feed as a salary and it should be fine unless i’m getting confused.
Thank you, I think i’m ok for now though but appreciate the offer, also might be worth editing your email out from the post, I think it may get picked up by crawlers and you end up getting more spam
Hi @Marc2
You would typically do a payroll journal, although your accountant is likely to have the figures needed.
The journal breaks the actual pay down into the different elements, such as national insurance, student loan, etc. That said, your accountant may do it for you at year end, so it would be worth checking with them which route they’d want you to take.
If you
and have the “post net wages to balance sheet only” option turned on in your account settings, then the salary payments you’ve made will simply accumulate as an asset on your balance sheet. And similarly when you make your PAYE payments to HMRC those will also accumulate as an asset on your balance sheet.
The thing that cancels out those asset balances and shows salary as a P&L expense is the payroll journal - at some point you would need to get the actual figures from your accountant for the total gross pay, net pay, employer’s NI & pension contributions and the total owed to (or from) HMRC and your pension provider (if you have one), and create an appropriate journal in QuickFile. Debit gross salary, employer’s NI and employer pension contributions to the relevant P&L codes and credit net wages for the net pay, pension fund for the total pension contributions (both employer and employee) and “PAYE” for everything you owe to HMRC through pay-as-you-earn (tax, employer NI, employee NI deductions, student loan deductions, etc.).
You must do this at least once a year at your year end in order to get the correct end of year accounts, if you’re on MTD then you should do it at least once a quarter so that you’re reporting the correct P&L salary costs in your quarterly updates, you may want to do it for every month or every payroll run to get an accurate view of your business cashflow during the year.