I had a quickfile account for my sole trader business. When I turned ltd earlier this year my accountant advised that I would need to set up a new QF account for the ltd company accounts to keep them separate. The sole trader business has now ceased trading but I would like to retain access to the sole trader account should I need to look anything up. If I don’t pay the subscription on the sole trader account will I still be able to access the information or do I need to pay annually just to be able log in and look at them?
If your account has more than 1,000 nominal ledger entries, then you would need a Power User Subscription. If it has less, then you can safely not renew the subscription and still retain access.
You can check your ledger count by going to Account Settings >> All Settings >> Account Usage Report
If you are no longer adding new transactions to the ST account then it’d probably be more cost effective to sign up for affinity rather than a PU subscription (unless you need the PU features). With affinity the charges accrue on a daily basis rather than paying for a whole year up front, and if the account is not in active use then your ledger count will gradually fall over time and within a few months you’ll drop out of the L category. When that happens you can detach the account from affinity and stop paying the daily fee.