I produce 7 or 8 invoices a Quarter and just need to pay the VAT by completing boxes 1-9 on HMRC form but it will not allow me to. I have already produced invoices and received the money, I do not want to re key just to forward to HMRC or pay any other provider. How do I do this please. If I use Bridger then I have to pay for another service which does not seem right, I just simply want to pay the Vat that is due
With the advent of Making Tax Digital there is no longer any option for anyone to manually enter numbers into a VAT return form - the MTD rules require that you must keep digital records of your invoices and there must be an unbroken chain of digital links from the original records through to the VAT return with no manual transcribing of numbers.
So you have to keep your records in software of some sort, and if you only produce a small number of invoices per quarter then you can use QuickFile as your software for both the record keeping and the VAT submissions free of charge.
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Thank you, but if I have already issued invoices and received the money, do I now have to enter each invoice again for that Quarter in Quickfile just to pay the Vat that I owe? Seems a bit of a waste of time and effort
Hi,
Yes you will have to enter them again (if you don’t use the bridging software,) by entering it manually or uploading CSV file from your other system. 7 or 8 invoices doesn’t sound too much and should be done quite quickly.
You may consider to use quickfile to write your invoices in the first place in the future then you don’t need to do everything twice.
Hope this helps
Technically to stay within the MTD rules you would need to somehow export the invoices you’ve already created from the software you used to create them, then import the result into QuickFile. You’re only officially allowed to manually re-key the data into QuickFile if the invoices were not created on a computer to start with… but for the sake of a handful of invoices from the last quarter I suspect nobody will really care, and from now on if you create your invoices in QuickFile to start with then everything will be smoother for future quarters.
Many thanks for your responses. It doesn’t seem like there is an easy answer for this last Quarter. Invoices I have produced previously have just been on a word document and sent each month/Quarter, I will try Quickfile going forward but have already produced and sent a couple of invoices for December on the old document.
How do you suggest I deal with September - November. It doesn’t appear that I can just put the numbers in boxes 1-9, so do I have to produce dummy invoices in Quickfile for the invoices I have already sent and been paid for. Any advice to be able to do this easily and pay HMRC would be greatly appreciated, many thanks
You would have to enter your invoices in quickfile as invoices and mark them as sent and paid. As mentioned above it shouldn’t be a big issue for 8 invoices.
Many thanks for your help, I’ll give it a go as soon as I get a chance and will advise you how I get on.
Wishing you a very Merry Christmas,
Andy
Is it possible to tick VAT Bridging Module for my first MTD return (which is apparently free) then untick and not use for my VAT thereafter and just use Quickfile instead? Therefore use bridging for this Sept - Nov return and not thereafter?
Thanks
I can’t see why that wouldn’t work, you’d need to also set your VAT start date in QuickFile to 1st December so that when you start doing returns in QuickFile it doesn’t pull in anything you’ve already accounted for in the Sep-Nov bridging return.
As we said before you are not allowed to simply manually type your box 1-9 values into a spreadsheet and upload that for bridging, but if you already have an excel or similar listing your invoices then you can use formulas on there to calculate the box values and upload that to the bridging system.
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Ok, many thanks for your help. Took a while to sort but used bridging return and submitted and the figures matched. Only difference was box 5 where it stated NET VAT to be paid to customers whereas normally states Net Vat to be paid to HMRC and box 6 Flat rate turnover inc VAT whereas normally states Total value of sales Gross. Hopefully this means HMRC will get automatically paid in usual manner. Next Quarter I may need your help as 1st 2 invoices have been sent manually but for the rest of the quarter I intend to use Quickfile for invoices and not bridging. I also might need help with setting up the invoices…
Thanks again for you help and a Happy New Year to you
Andy
Once you’ve worked out your process for creating invoices in QuickFile you’ll need to go back and retrospectively create these two invoices the same way using the invoice dates that you originally used. You don’t need to actually send them to the customers, just mark them as sent (and as paid, if they have been - again, make sure the payment date recorded in QuickFile matches the date you were actually paid) and it’d probably be good to add the actual document you sent out as an attachment to the QuickFile invoice so you have it all in one place for future reference.
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