Deleting journals to unlock previous year

Accounting
1

Deleting journals in order to go back into previous year’s accounts to add expenses.

I am told I have to delete journals in order to access my previous year’s accounts. How do I do this? I see no delete button…

2

Please retry now. There’s a bit of catch-22 situation going on there whereby you can’t delete the journals because a lock exists up to a date following those journals and you can delete the lock because of the journals.

I’ve manually removed the lock now so you should be fine!

3

Thanks for the quick fix Glen. All sorted now but will this happen again or was it a bug?

4

No problem. If you post year-end journals then yes it will lock the entries and prevent any deletion, following the fix on your account I asked this to be looked at so that users can always remove the lock. A long term solution will probably follow this week.

5

Glenn

I think I have the same issue. I’ve been using a spreadsheet system up to 31/03/14- my yearend. I’ve used quickfle since. However there are messy entries in my QF account prior to 31/03/14 (accountant demonstrating QF to me) which are locked by YE journal. I want to delete all content prior to 31/03/14, then manually enter opening bals from prev year’s spreadsheet.

Otherwise I’ll have to open a new account and start again.

Jon

6

Year-end journals need to be deleted in sequence (newest to oldest). I checked your account and the latest journals are deletable. Whenever you delete year-end journals you need to change the lock date to match the last set of y/e journals to then delete those.

Hope that makes sense! I’ll be writing a guide on this soon as it crops up a few times a week now.

7

Thanks for your reply.

I managed to get rid of all but one entry. There is a £25 entry in the suspense account, but there seems to be no source for this and no means of deleting it. I think it was originally journalled in, but there are no journals visible- could this be a bug?

8

Have you looked in the Directors Loan account? There’s a £25 untagged entry in there which accounts for the suspense balance.

9

Thanks.

I didn’t realise DLA operated in the same way as bank