Google adwords payments ongoing balance

Accounting
1

Google take a direct debit payment from my current account around the 5th of each month, in advance of the invoice at the end of the month. For a while the two figures were equal and all was fine. More recently however the amount taken via direct debit and the invoice amount have been varying, leaving my account in debit or credit. I am struggling to know how best to account for this in QuickFile. My standard procedure is to input the purchase at the end of the month when I have the invoice, and back-date the payment to match the bank statement. If the payment is less than the invoiced amount then this appears on my QuickFile dashboard as “Money I owe”. However, the months where my payment is greater than the invoiced amount don’t seem to affect this balance on my dashboard, or in the Supplier’s details. When I look deeper into the payment details for one of these overpaid invoices, it shows that the balance is “unallocated”. How can I keep a running tally of all invoice amounts and payments?

Thanks in advance

1 Like
2

You dont need to back date payment. You can simple record prepayment with No vat under suppliers control panel and once you record actual advertisement invoice from google which is subject to reverse charge , make sure you ticked the box on invoice which says “Apply VAT Reverse Charge”

Now you can allocate prepayment amount to invoice and if any additional amount to be paid that can be managed from invoice screen it self

3

Thanks for your help.
I have worked out how to record prepayments and have done that OK.
My business is not VAT registered.
I can’t see any box to tick which says "Apply VAT Reverse Charge"
I also cannot find a way to allocate prepayment to invoice.
Please help, thanks in advance

4

Hi @infoN

If you’re not VAT registered, you won’t see the option to “apply VAT reverse charge”.

To allocate a prepayment to an invoice, go into the invoice itself and click ‘Log Payment’, and ensure the ‘apply from credit’ box is ticked:

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5

Excellent, thanks.
BTW, the “apply from credit” tick box does not appear when you record a payment in the area at the bottom of a new purchase record.

1 Like
6

The apply from credit option will only appear on the invoice preview, and not the invoice creation screen. Although you’re welcome to start a feature request thread for this if you wish.

7

I would also like to see this feature can you change this to a feature request please

8

Hi @George_H

Can you post this as a new feature request please so we can keep track of it?

As the rest of the post contains a support query, it just makes things a bit easier to track.