Hello @NDG1944
@rhc Gets it spot on in this post
“If not already done, create a holding/reserve account in quickfile banking section and call it something like restricted donations or so. So, when someone donates money to your charity, which is deposit into your bank account or cash account, tag it as a donation received. In the same account, create a out transaction over the same amount and tag it as a bank transfer to the holding/reserve account “restricted donations””.
In your case “All the money is in” so I assume it is currently showing in your bank, as @rhc mentions create a new holding account “Restricted Donations” and transfer the money across to ring fence it from your main bank