Hi, new to Quickfile so probably the first of many questions! I am a soletrader. Currently, I pay for all of my petrol from my business bank account and keep a log book of all business miles. At the end of the year I tell my accountant what the percentage of my total miles are business and they u…

Hello @chris3 I found the below thread on the forum which may help [image] Fuel expenses Accounting Hi… I made a post here awhile ago in regards to keeping track of fuel expenses. However after trying to get my head around how to document it, I am still s…

Hi QFSteve, Thanks for this. So it looks like I have been using the Actual Cost Method. I am VAT registered but I have never reclaimed any VAT on my fuel expenses. So to clarify, I can continue paying for all of my fuel through the business account and then at the year end make an adjustment to …

Hello @chris3 The steps are outlined in this article - Business mileage expense

Hi, thanks for this. However I plan to continue using my current system which I believe is called the ‘Actual Cost Method’ - namely putting all my fuel expenses through the business account and then at the end of the year making an adjustment to just claim for the business percentage. Eg if busin…

You’d journal the appropriate amount for the personal portion (40%, in your example), credit the expense code where you’ve been recording the fuel costs to remove the expense from P&L and debit drawings - you have drawn this amount out of the business for personal use (that use happens to be to pay …

Part Business / Part Personal query driving expenses

Accounting

QFSteve 7 November 2025 12:27 2

Hello @chris3

I found the below thread on the forum which may help