I run a Plumbing business and have suppliers which gets paid net monthly. I have a credit note to enter. I am aware that i can create a negative invoice. This is probably the easiest route. this creates a problem for me where i have the option to allocate the credit note to my bank account, which isn’t an option as there is no such transaction. The second option is to allocate it to the supplier - so we’re getting there, but i then receive a list of invoices I can credit. Unfortunately, invoices i would like to credit do not appear on the list that shows up. It would be great if there was the ability, like most other accounting platforms, to create a credit notes which sits on the supplier account and then i can allocate it to any invoice i have entered thus far.
I am sure I used to be able to go to the supplier and create a credit note from there.
Something that might complicate this with your current ways of issuing a credit note as well is that on occations i might return items from different invoices spanning different months. How the payment for this particular supplier works is if a credit is issued in february for an item in January, the balance for february gets updated as i have paid all of january. I would then want to use the credit i received in february to credit one of the invoices in february. My supplier doesn’t give me a physical refund so the only way to do this is to credit a february invoice.
Jan inv1 - 10.00
Jan inv2 - 20.00
Jan inv3 - 15.00
Jan Statement Balance £45.00
Pay Jan totalling £45.00
Feb CN1 - 12.00 for items purchaced in Jan and possibly even feb.
Feb inv4 - 5.00
Feb Inv5 - 30.00
Feb inv6 - 10.00
Feb Statement Balance £33.00
Pay Feb £33.00
I then come along and want to enter all the above. I enter all the invoices. When i want to enter the CN, the list of invoices available for me to credit doesn’t show up the the list and may show a list.
I need to run for now, but will help clarify anything as required.