1 Bank payment recorded as pre-payment, not payment for 3 invoices

[vcator]

I’ve been using QuickFile for invoicing and recording purchases, but only recently imported my bank data
[I thought I was being clever by starting simple, adding functionality as I got to used to the system].

After importing the bank data I went through Bank Management and tagged the historical credits and debits against customers and suppliers.

However, before importing bank data, I had previously recorded 3 invoices as having been PAID. After I imported the bank data I tagged 1 payment (covering 3 invoices) against that client.

QuickFile has recorded the payment as a pre-payment, not as settlement of the 3 invoices . . . . . so my VAT report is showing a far higher amount than is correct.

For an invoice that has already been recorded as being paid, how do I tag that with the bank account ?

[ian_roberts]

The act of marking an invoice as paid will have created a pre-tagged “money out” transaction on the relevant bank account, so you presumably have three separate transactions on your bank account that don’t match your statement. The simplest course of action would be to delete those three transactions (which will revert the invoices back to “unpaid”), then go back to those invoices and mark them as paid from credit, which will attach them to that prepayment you tagged from the bank.