I think I’ve just about got my head around this… I’ve written this as I was doing it, in a (hopefully) logical way, but someone may know a quicker way than this as I tend to overcomplicate things!
I’ve set up a few dummy invoices for this - 3 x £25.00 (£75 in total), and 1 x £50 (which is the new invoice).
Starting with the 3 x £25 invoices - lets say they were issued in error, but I’ve paid them:
I would go into each invoice, and raise a credit note for each and hold the funds on the suppliers account:
![](https://qfassets.b-cdn.net/original/2X/c/ce7c6ba9a99f160d6f69615f98811bae0f0ef387.png)
![](https://qfassets.b-cdn.net/original/2X/4/4044526a0de37694e844b797532506d3ef0a39ed.png)
Now the supplier has £75 held for us, as you will see on the supplier view page:
![](https://qfassets.b-cdn.net/original/2X/b/b6308c32f7d91c638c19c68e46dab3e5b6aa1c11.png)
And then we have the new £50 invoice just appear, which we can log as paid from the account credit. To do so, go into the new purchase invoice, and select ‘Log Payment’:
Jumping back a bit to the supplier view again, the account credit would obviously be reduced now to just £25, which would be the net figure appearing the account.
View all payments:
![](https://qfassets.b-cdn.net/original/2X/2/2350579c2eb422c888ce76e1dbd0d7a2f298c578.png)
And find the ones with the unallocated balance (because this is a test account, my £25 is actually split over 2 paymens, hence 2 images. Yours could be the same, or could be one payment)
![](https://qfassets.b-cdn.net/original/2X/8/853a919ea753d99ce2767bfa426ad7235914fb34.png)
View the details of those specific payments:
![](https://qfassets.b-cdn.net/original/2X/7/79545b4191df9776edc8efbb705efcda210ac9d1.png)
And lastly, refund balance, and allocate it to the correct bank account.
Phew!! Got there eventually. What you’ll probably find is it will be over 2 payments as it is with mine, but that’s fine. You’ll also have 2 entries in the bank account for this too (as it would technically be two separate transactions). However, as long as everything balances - your bank account is correct, everything is allocated correctly etc. - then it’s fine.
If you need any further help, please reply ![:slight_smile: :slight_smile:](https://qfcommunity.b-cdn.net/images/emoji/twitter/slight_smile.png?v=12)