Aligning QF terminology with accounting terminology

Feature Request
1

Feature requested
QF uses the word “Invoice” incorrectly. The correct terminolgy being you send an invoice to a customer, and receive a Bill from a supplier.

Because QF is using the term wrongly, it becomes necessary to talk about purchase invoices and its not Immediately clear when navigating QF menus whether a specific menu is “buying” or “selling” until after it has been accessed.

This incorrect usage also means that it doesn’t align with other accounts programs that do use the correct conventions - eg supplier’s, credit card processing companies, etc etc.

Receipts vs Bills You also mix these up on your “Purchases - New Purchase” screen. A receipt only comes into existence after the bill has been paid. What you really should have called that field is “Invoice number”. Strickly speaking this screen is the creation a Purchase Order; the terminology failure continues at the box used for allocating the PO to a customer job - it describes this as allocating an invoice to the customer.

The Fix …
Please can you re-label the various parts of QF in accordance with acconting conventions, using invoice when making a demand for money from a customer, “bill” for documents issued by a supplier and receipt if the document purpose was to prove funds have arrived.

Thankyou
Christopher

2

No it isn’t. In QuickFile a “purchase” is your record of the details of a bill that a supplier has sent to you. A “purchase order” is something else entirely - a document that you create and send to the supplier to tell them which items you want to buy.

QuickFile supports both purchase orders and purchase records (what you’re calling “bills”), but only the latter is enabled by default, to use POs you have to switch the option on in your account settings.

1 Like
3

Actually, invoice is the correct accounting terminology - they are either sales invoices (that you send to customers) or purchase invoices (that you receive from suppliers). Other accounting software calls supplier invoices bills, because that’s what the average layperson is used to calling invoices they receive, e.g. from utility companies etc.

Receipts are generally proof of purchase where there isn’t an invoice, e.g. because you have purchased fuel for example, and paid for it at the time of purchase using a card. Invoices are paid at a later date.

As @ian_roberts says, a purchase order is an order to a supplier for the items that you wish to buy, and is then matched to an invoice when the supplier despatches the goods and charges you for them, by sending you an invoice.