Amending payment date on legacy sales invoice when locked

[ashleyrice]

I have entered the wrong payment date on an old sales invoice. The date it was actually paid is in this finical year but I have marked them as paid in the last financial year by mistake. I want to add in the correct payment date so my accountant can run end of year. It appears to be locked though. Is there any way I can unlock it to amend to the true payment date? Thanks

This transaction has been locked as it relates to a previously submitted VAT return

[QFSteve]

Hello @ashleyrice
You would need to reverse and re enter the transactions correctly.

• Post a money out transaction and tag as refund (with original dates)
• Make a copy of invoice and pay with correct dates

[ashleyrice]

Thanks Steve, How do I post money out transaction?

[QFSteve]

Hello @ashleyrice

View you bank and select New Transaction, enter date ref and amount, and select money out as type

[ashleyrice]

I don’t have bank feeds at present

[QFSteve]

Hello @ashleyrice

You do not need bank feeds to do this (example below)

[ashleyrice]

Ok - How do I tag as refund and how do I copy invoice? Do you mean raise a new invoice?

[QFSteve]

To Tag a Money In transaction as a refund please do the following

• Click Tag Me
• Click Refund to a customer
• Select the Original Invoice

You can Make a Copy of an invoice by

• Opening the invoice you wish to copy
• Select More Options
• Make a Copy