The issue I am having is that I have invoiced a client for work carried out as a sub contractor but have been paid the full value of the invoice rather than deducted 20% CIS…
I have then refunded the difference via a credit note to my client.
My problem is that I cannot see how to move this refund from my current account into my “CIS deductions” account as when I do so it appears as a “money in” transaction.
Perhaps there is another way of tagging the transaction so that the CIS and current accounts balance correctly?
So how exactly did you log the invoice and the (over)payment in the first place? For the sake of argument let’s say the invoice total was £100 and you expected to be paid £80 after CIS deductions. When you say you “refunded the difference via a credit note to my client”, does this mean you’ve partially credited the original invoice so it now looks like you’ve only invoiced them for £80 rather than the full £100?
I have marked the original invoice as paid in full and created a refund against the customers account. So invoiced 100, Paid 100, refunded 20. 80 left .
I have tagged the 100 as paid against original invoice but unsure how to tag the refund transaction correctly as it I can’t get the -20 transaction to match the CIS account.
The fact the invoice has been marked paid in full is irelevent. The invoices should be marked as payment in full regardless. The cis stopped is a deduction of tax. Which should be a seperate purchase not something reducing your paid invoice amounts.
The issue you have is you have raised a credit note and its reduced the invoice by 20%. You shouldn’t have done that.
Tag the payment out as the cis deduction and everything will be fine.
And just so you know all invoices you raise should be marked as paid in full with a seperate purchase for the cis tagged as a tax deduction.
You need to create a seperate bank account when you receive payment create a money in for the full invoice amount and tag it to the invoice.
Then create a money out transaction for the cis and tag it to a purchase or nominal called cis tax.
Finally create a money out transaction for the balance which is what you’ve been paid and tag it as a transfer to your proper bank account matching it to the payment received.
If you haven’t been doing it this way or marking an invoice as payment as full then your self assessment will be wrong and turnover will be understated. If your claiming the cis against the understated income I’m afraid you’ve got additional tax to pay and need to amend them ASAP.