Conversion of accounts from QuickBooks to QuickFile

Marketplace
1

Hi

I don’t know whether there is anybody out there who can help with this.

I bought a small company last year and am converting the accounts from Quickbooks to Quickfile.

I am a good bookkeeper (having started keeping books about 50 years ago) and started a degree in accounting but dropped out.

But the copnversion process, while it should be straight forward is doing my head in.

Without going in to too much detail here:

  • I have had to recreate many of the sales invoices in 24/25 because they relate to 25/26 and are part paid at year end.
  • I have had (maybe I didn’t have to but there are very few) to enter the purchase invoices for June through August because May 25 thru July 25 VAT was paid in September 25 and August 25 formed part of the Aug 25 thru Nov 25 quarter.
  • The result of all the entries is that they have created a “profit”.
  • All the items on the balance sheet match the closing balance sheet as prepared by the company accountants, with the exception of the retained profit.
  • The retained profit should be £4,000 but it is £9,941.74

For the life of me I cannot see what entries I should create or what I should have done differently.

Is there an accountant out there who would be prepared to take this on and sort it out for me!?

Kind regards

Michael Broom Smith

2

Hi Michael. I have just done this conversion for my Bowls Club. A lot of things can be transferred like list of customers via csv files. Balances can be corrected as journal entries. I strongly recommend ChatGPT and Gemini as technical advisors! I could not have done it without them!
PS I am an Engineer learning to be an accountant! (No one else wanted the Treasurer job!)

PPS Paste your question exactly as entered above into ChatGPT

3

Hi Paul

Thank you for your input.

I have used CSV and Perplexity and I have been using QuickFile for 9 months (I have used it for years on other businesses and love the progran, you won’t regret the switch) but I have had no luck!!

I think it is a pure accounting issue which in theory AI should be able to solve but so far I have not managed to couch the question in the right way to get an answer.

Fingers crossed

Regards

Michael

4

You are probably double counting something somewhere. Add a test transaction for £10 and see what it does; that should help with find out what’s been double entered.

5

It is always possible. But I don’t think so.

But will double check and keep this in mind.

Regards
Michael