Purchase credit notes (my favourite subject) I thought a further refinement would be helpful, unfortunately that unravelled a bit.
I thought an indication of when a credit note has been included as part of a supplier payment would be helpful. Currently it shows as a purple icon Credit before it is included in a payment run and then afterwards, it is identical.
For example the credits in this picture have been included in a payment, but there’s no indication
How about the wording changing in the field from Credit to Credited? or the colour changing to green? to show that it has been used.
I note in Supplier ‘payments and credits’ the credit notes have a status of unallocated until included in a ‘payment using available credits’, could this status be reflected in the Purchase management screen?
I realise transactionally this will fall down as the credit note is not selectable in the ‘purchase management’ screen when ‘updating as paid’ and there will be instances where the dates of the invoices, credit notes & payments do not reflect what conceptually is happening.
In the attached screenshot if the bank statement payment is after the Feb credit note QF will allocate payments in this sequence: Credit note 1, Credit Note 2, Actual payment balance.
What is desired is Credit Note 1, Actual Payment, leave Credit note 2 unallocated.
The correct allocation could be achieved if on raising the credit note in QF you could have a third option which is to do nothing, don’t refund, don’t hold on account. Then when using the Purchase Management to select which invoices you want included in the payment run you also select which credit notes. At this point the allocation of the credit note is made.
I do realise this is just another way of asking why QF can’t handle a negative value invoice as that is what a credit note is when it is from a supplier who you have credit terms with.