I tried Quickfile before 01-08-2019 and have transactions before this date. The first accounting year will be 01-08-2019 to 31-07-2020, How do I remove all transaction before 01-08-2019 so that the balance sheet is empty on the 31-07-2019 and only transactions after this date are used. Thanks.
Hi Roy.Ferris,
Have you entered your data after 1/8/19, which you want to keep? If not, you could just wipe the whole account and start from the 1/8/19. You can do so by clicking “Account Settings” >> “Clear all data in your account”.
You can select the data you want to delete.
But you can not set a date range. Note: All data you select will be deleted.
If you have already entered data you want to keep then you can use the search function in purchase/sales invoices, also on the clients(customers)/supplier page, to filter out the invoices before 1/8/19 and delete them (or create credit notes). If you delete all these invoices it is worth to know that they are not completely deleted. You can still see them by clicking on the “Deleted” circle on the bottom right corner on your p/s invoices pages and supplier/customer pages.
Hope this helps
Hi and thanks for the info. I have deleted all invoices before the 01-08-2019 but I have entries in the Balance Sheet Nominal “Loans”, “Current Account”, & “P&L Account” all dated before 31-07-2019 which I can not find how to delete. These were entries when I was just checking out the system but they appear on the Balance sheet!!
Did you also delete the entries in all your bank accounts from before 1/8/19, also in merchant, cash and do on accounts?
I can not delete entries in Current Account which was the Bank account . The present Bank Account is named different and does not have any entries before 01/08/2019.
There could be journals affecting the bank account that need deleting first.
Thanks and I really appreciate your help and time. There are no journals in the account.
Here are the entries I need to delete which are before 01-08-2019.
Suspense account will be cleaned when you delete the entries in current account and loans account. You could just delete the loans account by clicking the little red cross. Is there something in you have to keep then there are two ways: enter the entries after 1/8/19 again or open the loans account an look for the entries and delete them. Also with your current bank account: click on the blue circle and look for the entries. Then go to your current bank account and delete these entries. It is also possible that you entered a opening balance as you tested your account. This amount is not shown in your bank statement/bank account. For this you have to look in the bank account settings.
It also worth to know that the entries in the journals/chart of account are not updated in real time, I think. So, when you delete something in your bank account(or add something), that will be shown in the chart of accounts after 1 to 3 days.
Thanks, when I use the blue circle as suggested the entries appear but I can not delete them. Could it be that I did a year end or something?
A year end process would stop you deleting them yes but you’d see locked journal entries as well if that were true.
Any thoughts why I can not delete the entries before 01-08-20?
Not really. There could be something you’ve missed but I’d need to have a look round myself. Which isn’t really possible. Perhaps wait till Monday and one of the support team can take a look for you.
OK and thanks for your help.
That’s right you can not delete in the chart of accounts. You have to go to your bank account section and click current bank account there (your old current bank account). Then you have to look/search for those transaction/entries which you found in your chart of account current bank account.
But, as Paul_Courtier said there could be other things you have missed or which are a bit hidden.
Thanks, can I make journal entries so that the Balance Sheet is 0 values as at 31-07-2019? Is there a way to do this? The accounts for 2018 to 2019 were filed using another accounting package and I really want file the latest accounts asap…
So you surely don’t want to set your QuickFile balance sheet to zero, it should be the carried-forward values from the end of 2018-19 taken from the other package.
Hi, yes that is correct. Ny help appreciated, thanks.
Hi, I have managed to resolve the opening balances issue, but something has gone wrong with the Bank Feeds. I have checked the Bank nominal and it is greatly overstated. I think the Bank feed has missed or miss posted entries. Help!!
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