Hi I have been using Quickfile for about 8 years and found it to be a very good for running my business so thank you for that. My question is I am a sole trader working by myself and will be retiring at the end of March, my subscription will expire at the end of the June and i will not be renewing it, I will not be doing anymore accounting or invoices but I will need to get access to old records for possible tax inspection reasons will I still be able to access previous years records
Hello @tayheatplumb
QuickFile is free up to the first 1000 nominal postings in a rolling 12 month period then £60 +vat per year after that.
If your account is above the threshold you will be presented with an option to purchase a subscription.
When your postings drop below the threshold (as you will no longer be adding to the account) you will revert back to the free tier and access will be restored.
You can view your Account Usage by going to Account Settings > All Settings > Audit Tab > Account Usage Report.
More information on pricing can be found in the link below.
QuickFile Pricing.
There’s a very subtle but useful feature that I noticed in the account usage report a while back. If you go to https://<yourcompany>.quickfile.co.uk/account/usagereport and look at the “activity by date” report at the bottom, this shows how many ledger entries were created on each day in the past 12 months, counting backwards from today. You will notice that at some point the dates in the left hand column change from normal type (1 Apr 2021) to italics (31 Mar 2021 ), this is the point where you’ve tipped the threshold over 1000 entries and triggered the mandatory subscription. Assuming you don’t create any further entries starting from now, then one year from that date is the point where the subscription becomes optional, and at that point you would re-gain access to your QuickFile account without needing to renew the subscription.
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