We’re a company limited by guarantee. Our bank doesn’t provide a debit card or credit card, and members often have to make payments for things like website hosting and printing using our own credit cards and then claim back. I recently made an expenses claim that included a Companies House Confirmation statment, a subscription and a domain renewal. How do I put that into QuickFile? Our expenses claim form has date of claim, invoice or receipt numbers, invoice or receipt dates, and amounts.
Hello @SianR
You would
- Record your invoices as normal
- Pay them using the Directors loan account.
You can then transfer the money from your current account to the directors loan when the company reimburses the person who paid them.
Thanks Steve.
Does it have to be a Directors loan account, or can we set up a Members loan account, since any of our members might claim expenses?
Sorry, I don’t understand what you mean by record invoices as normal. Is this the invoice that has been received by and already been paid by the member? Or is it the expenses claim?
Hello @SianR
The Directors loan account is just the default, if you wish you could set up loan accounts for each member in the banking screen or collate them all together in the DLA
Is this the invoice that has been received by and already been paid by the member? Or is it the expenses claim?
The former, the expense claim is recorded as a bank transfer from your company account to the DLC (or your member loan account if you set them up)
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