Is there a way of filing day to day expenses without always having to create a new supplier for every little transaction? EG, If I am out on site and need to buy lunch from a street vendor, is there an account, like a general expenses account or petty cash account to which I can just allocate these expenses whilst still taking onto account any VAT rather than having to set up a new supplier for every little transaction? At present I am having to set up a new supplier for each little purchase and it is massively time consuming just to file a few expenses.
You could instead choose to assign all these kinds of little purchases to a “dummy” supplier that you name something like “petty cash purchases” instead of entering the real supplier details. If you ever got a VAT inspection HMRC wouldn’t care about exactly how you’ve recorded the supplier names in your own software, as long as the numbers are accurate and you can produce the original VAT invoice or receipt that you were given by the supplier (or a scan/photo of it) for anything on which you’re reclaiming the VAT.