HI, I have uploaded my receipts but they are not being recognised in my bank statements.
eg it asks for the amount, I type it in and it scans and says that there is no purchase that matches it. How can I get my receipts to tag to the bank debits? It should be a very simple process. The online information says you scan/email the receipt to the receipt hub where you can tag it and should automatically be recognised for the amount in your accounts. Well I already have the bank accounts uploaded, the amount is showing clearly in the bank statement but the receipt tagging won’t work. How do I do this?
These are one off payments and I can’t create a new purchase/supplier request for all these expenses. How do you log expenses in a way that doesn’t triplicate the amount of work required compared to doing it manually on a spreadsheet?
The receipts can’t be tagged to bank transactions they can only be attached to invoices. So it will search for an invoice with that amount and not for a bank transaction.
It may be worth speaking to an accountant to make sure that you are reporting correctly but I would say if they are one off transactions you could set up a supplier for misc. expenses and create the invoices under that particular supplier.
Not really. Why do you have to create an invoice to purchase stuff ?
I don;'t want to have to create an invoice to purchase little items like bus tickets or coffees and other stuff thats £5 or less. Creating an invoice for every purchase is doubling the work for managing receipts.
online accounting and uploading receipts to the cloud is ‘sold’ as saving you time to keep track of your expenses. but by making it mandatory to also create an invoice for every single expense receipt, it makes it much more time consuming that doing it all manually.
It would be acceptable to group expenses under a generic supplier name and one purchase invoice if that would help.
So if for example you purchased ink, USB cables and printing paper, you could create a generic supplier of “Office Supplies” and a purchase invoice for “Computer Supplies”. Then you can attach any relevant receipts to the one purchase.
But by having separate purchases, it helps narrow things down and trace them a bit easier if needed. If there was a HMRC inspection, the thing they’d be interested in is the originals (the scanned copies would be acceptable providing they are accurate and complete), so it’s just making it easy enough to find these should the query be asked.