How to write the bank charges

How-to
1

Hello,
Ive purchased a train ticket, cost 55.80 GBP, but made a payment of 56.94 GBP(according to my bank statement). Theres also 55.80 GBP amount in the receipt. Please suggest how to write this correctly in Quickfile? Should I write two spending options in one purchase as 55.80 for Travelling and 1.14 GBP for Bank charges? How to upload the receipt in this case? Should I write the total amount of 56.94 GBP or proceed it in another way?

2

Hello @Andriy_Alyeksyeyev

I would reccomend uploading the receipt (total amount as 55.80) but leave it as unpaid.
once the purchase is created edit the invoice and add on the line for bank charges.

Here is an example (example includes vat but edit as required)

image
image754×242 9.21 KB

You can then log the payment for 56.94 (or tag it from the bank if you have a feed/import a statement).

3

Thanks Steve,
You mean to leave it untill the end of the period as unpaid and sort it while passing the annual report?
Shouldn`t the train ticket be written under a Travelling(7400) Category?

4

Hello @Andriy_Alyeksyeyev

You mean to leave it until the end of the period as unpaid and sort it while passing the annual report?

No just during the receipt upload process

e.g. don’t tick this

image
image415×584 13.2 KB

Shouldn`t the train ticket be written under a Travelling(7400) Category?

Record it to the relevant code, the screenshot was just an example.

5

Hi Steve,
That`s noted, thanks.
So I leave it as unpaid, then upload the receipt for 55.80 GBP via inserting the full amount of 56.94 GBP find the purchase which I need and upload this receipt, right?
And after the receipt is uploaded - I log the payment for the full amount.

6

Hello @Andriy_Alyeksyeyev

  1. Upload the receipt (total amount as 55.80) (but leave it as unpaid during upload process).
  2. Once the purchase is created, edit the invoice and add on the line for bank charges (Total is now 56.94)
  3. Log the payment for 56.94 (or tag it from the bank if you have a feed/import a statement).
7

Hi Steve,

  1. Done, the receipt is uploaded
  2. Should I create a purchase manually or it might be created automatically after the receipt uploading?
8

Hello @Andriy_Alyeksyeyev

You can do it either way

(Recommended) - Tag the receipt in the receipt hub to create the purchase (as mentioned earlier)

OR

manually create the purchase and attach the receipt afterwards

9

@QFSteve
Now it`s clear and done as you recommended. Thanks

10

If you are in the UK there is no vat on train tickets

11

Hi @Sally_Beardon
I was looking for the VAT amount in the receipt, but now it`s clear. Thanks a lot for letting me know

12

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