I have very little experience with any type of bookkeeping. I am a software engineer
Our company is looking to start trading soon we just have some bits to finish.
We sell a service from our website
We use PayPal as the payment gateway
Clients need to have an account on our website.
Our website makes all invoices to our clients and checks PayPal for the funds.
The plan for now is to import new clients and invoices from our website using the import tool on QF, (The CSV files are made automatically from our website). We hope to use the API in the future.
Importing client data works just as I wanted (company name, account number, vat number. Don’t need address)
But when I import invoices, If the invoice has already been paid (99% of them will have been) it has a payment date set in the CSV file. Then on import QF makes a new transaction on the PayPal merchant account statement (as PayPal is set as the bank on the CSV file) QF then tags the payment to the invoice. But when QF does a PayPal feed refresh I get two transactions that are the same.
What’s the best way to do this?
Do I just remove the payment date from the CSV file, and then on import mark the flag as sent and wait for QF to sync the PayPal feed?
or am I way off?
Thank you for any help.