Invoice Capture Email Address

[qustomise]

Hi Support,

I would like to give my suppliers an email address that they can send the invoices to e.g. invoice_capture@quickfile.co.uk. When they send an email to the address it should automatically appear in Quickfile so I can pay it.

Hopefully this makes sense

[Paul_Courtier]

You need to go to tools then pick email my receipts, then add their email address. Then they need to email receipts@quickfile.co.uk

But you won’t “automatically pay it” you will still need to check the invoice, allocate it to quickfile and make a payment however you usually would.

[ian_roberts]

There isn’t really a nice way to do this - QuickFile has the facility for you to email receipts directly into the receipt hub but that only works if the email was sent from an email address you own. Each sender address is tied to one and only one QuickFile account so if a supplier sells to more than one QuickFile-using customer then they’d only be able to email receipts into the hub of one customer at most.

Your email provider might have a way for you to set up mail filters so that anything arriving at a particular address of yours gets automatically forwarded to receipts@quickfile but it must be forwarded (changing the sender address to your own) rather than redirected (preserving the original sender).

Personally now I have the receipts email in my address book it’s only four keystrokes or screen taps to forward a receipt manually - forward, r, (tap the receipts email address when it pops up), send.

[Lurch]

I’ve automated this in several different ways over the years and none have been reliable enough for me to just leave them (missing emails, other non-receipt emails cluttering up receipt hub etc) so I find it better to do it manually. You could set up your own email address for this purpose though and manually forward them all on after checking for things that shouldn’t be there, but IME suppliers (and most people actually) don’t really understand emails and can’t comprehend that you might have different ones for different purposes or multiple addresses for the same company.