I am hoping to begin using quickfile, I created a test and the invoices/estimates start from 000001, using my current system (spreadsheets I created) new invoices will be 3500, is it possible to make quickbooks start from here?
With my current system, I create estimates using the next sequential ref, if the job goes ahead the invoice number will be 3501 for example, however if I give out several estimates and don;t get the projects, my next invoice could be 3510. Is this a good way to work and if so, would quickbooks support this?
At present, I give all potential and new projects a job number which is then used as the estimate and invoice reference.
I hope this makes sense, for backgound I am a limited company (only myself) with flat vat registration. Until now I have been muddling through with help from my accountant (spreadsheets she provided) but need to get serious now
We’re QuickFile But yes if you create your first invoice with the number 3500 it will auto-increment from there.
No it’s not really a recommended method to use, your estimate sequencing should not get muddled up with your invoice numbering. QuickFile will maintain a separate sequence for estimates. If several estimates are declined the next invoice number should always sequence from the last invoice, this maintains a clear audit trail for invoices.
You can do this on QuickFile but I wouldn’t recommend it, it will involve a lot of manual intervention. From what I know HMRC like to see a clear chronological invoice number sequence. If you want to group a bunch of invoices together you can tie them into a project code and put that in the purchase reference field.
But yes if you create your first invoice with the number 3500 it will auto-increment from there.
and let you know how I found it all.