I am just starting to use accounting software for the first time and created my first invoice, which was labelled 000001.
Could I create different starting numbers so I don’t look too new to my clients? Now that one has been issued as 1, am I locked into this sequence going forward to avoid gaps?
If you manually override the number when creating an invoice then QuickFile’s auto numbering will pick up from there going forward. So if you create an invoice with number 6573 then the next one will be 6574, 6575, etc.
The HMRC rule for VAT invoices is that the numbers must come from “one or more” consecutive series, whether that’s a one off change like this, a separate number series per customer, per year, or whatever - essentially what matters is that each series must be continuous so it’s obvious if you’re trying to hide anything; if you show an inspector invoice 6573 and 6575 but you can’t show them 6574 when they ask for it then that is what would start to raise suspicions.
Note that the auto numbering will only be reset if you set an invoice number at the point of creation, changing the number when you create a new invoice before the first time it is saved. Editing the number on an existing invoice (such as one created in the previous auto sequence from a bank tag) will not reset the counter.
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