So I’m bringing my one-man-limited-company books and general business records up to date after a long time away (caused by becoming employed, however I have kept the company alive for intermittent part-time work - very common at my employer apparently)
Now it turns out I missed two payments of Employer NI contribs to HMRC. Basic PAYE Tools told me the amount and I have already sent two separate payments to HMRC, so that is all now square… unless they choose to nobble me with late fees… but anyway. I have paid what I now know I owe.
However, I don’t know how to reflect this in Quickfile - any advice for a novice?
- Both the wage payment and the late NI are in the same accounting year.
- This is the first time Basic PAYE Tools has asked me to pay ER contributions, probably because the company earnings were below a limit, but that’s a separate issue!
- Since I have not previously been asked for ER contrinutions, I have been doing my wages like this:
Create a new journal entry in Quickfile
1200 - Net Salary - (nothing) - Credit of my pay after deductions
1200 - HMRC PAYE - (nothing) - Credit of total payments to HMRC, previously Employee only!
7001 - Directors Salary - Debit of my pay before deductions - (nothing)
So credit and debit columns match.
I have already gathered that, now I am being asked for Employer as well as Employee contributions, a) the HMRC PAYE credit will cover both of those added together and b) I will add a second debit entry to 7006 - Employers NI - for that additional amount. Fine, I follow that… but previously I’ve paid everything on the same day!
Given that months have passed, I take it my journals need to reflect that. Do I create a new journal called something like “back payments” with a credit to HMRC and a 7006 debit for the amount - creating a journal not linked to a wage payment?