Receipts are assigned to purchases, not payments. This means if I pay a £20 deposit for something and later pay a £80 balance there is no way to assign the receipts to the individual payments.
Currently I have assigned both to the purchase but that means they both show as £100 in the receipt summary which is incorrect.
I could split the purchase into two parts but it would then look like I had purchased two things when this is most definitely one purchase with two payments.
Is there a better way round this? Are there any plans to move receipts to being payment based rather than purchase based (which would seem to make more sense)?
I’m just trying to understand the situation here. When you purchase something for £100, you should have one purchase invoice for this but with two payments assigned to it - is that correct in your case?
If this is the case, then attaching the two receipts to the one purchase invoice is correct. The important part is the invoice that states what you paid, what it was for and how much VAT was paid (if you’re VAT registered) rather than the payment receipts.
We don’t have any plans to move or expand this feature at the moment, however you’re welcome to start a thread with this as a feature suggestion and we’ll keep an eye on interest from the community.
You are understanding the situation, the issue that it creates is that if you go to the “Receipt Hub” it lists two receipts for the full total of £100 instead of one for £20 and one for £80. This makes it harder to see at a glance what was done.
We look at this from the perspective of invoicing rather than payments.
For VAT purposes it’s the invoice that is used to back a VAT reclaim rather than the individual payment record. Even on cash accounting, if there are multiple payments assigned to a single invoice, the invoice is the primary source when determining what VAT can be reclaimed, and it is this document that HMRC will ask for in the event you need to substantiate any VAT calculations. HMRC will consistently refer to VAT invoices rather than VAT receipts in their record keeping documentation.
The term “VAT receipt” and “VAT invoice” are often used interchangeably, but a VAT receipt generally indicates that a payment has been made. A VAT invoice once paid could also be referred to as a VAT receipt.
If you have made one single order, then your supplier would typically issue you one single VAT invoice with the precise amounts of VAT levied on the complete order. If they’ve issued two then you could either create two purchase records in QuickFile or upload two scans to a single purchase record.