What is the best method of processing petty cash receipts, assume I have been on a business trip and I have a hotel, taxi, meals, snacks to process. I have paid for them out of my own pocket so I need reimbursement from the petty cash or bank account. When I scan the receipts and allocate them it asks for a supplier, is there an way of getting the receipts into a noinal accot without having a supplier?
Generally we wouldn’t recommend tagging them to a nominal code directly as this doesn’t allow for VAT to be accounted for, and you lose any supplier details or attach a document.
You can use a generic supplier if you wish. For example, you could use “Transport” rather than an individual taxi company name. The same can be done for income (“Daily Sales” rather than individual client names).
The important thing to consider, is if HMRC ever asked you to prove a transaction, can you identify it easily, and do you have all the relevant information?
Hope that helps!