This highlights the current balance owed and pre-paid in each currency. To add a new prepayment here, you will need to click on the More Options button and select New Prepayment. This will bring up a new dialogue box.
In the dialogue box you can enter the amount, receiving bank account, date, payment method and VAT (where applicable). Once saved the credit will show in the credit summary box. If you have the multi-currency feature switched on, you can apply credits with differing currencies.
The first step is to click the red ‘Tag Me!’ button, and select 'Payment from a client. This will present you with a list of outstanding invoices where the amount matches. However, in some cases a prepayment won’t have an invoice to assign it to, so you need to select 'Pay down multiple invoices or assign to a client account
This will prompt you to do a search for your client. Once you’ve done this, if they have outstanding invoices it will show you a list of these with an option to Assign to account. Ensure the VAT rate is correct (where applicable), and click Save.
If there are no invoices, simply ensure the VAT rate is correct (where applicable) and click ‘Save’
And that’s all there is to it! Remember the same principle can applied to suppliers.
To locate the origins of a prepayment, simply navigate to the client/supplier detail screen and click the “View” button followed by “All Payments”. Now in the advanced search you will be able to filter all “Unallocated” payments.
Don’t forget you can also use the search feature in the client list screen to see a list of all clients with prepaid credits.