I’d have thought in the 5 1/2 years someone would have come up with a coherent reason to actually add this “feature”? POs yes certainly, invoices I’m not convinced.
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Another for me here - I find it really unnerving that such an essential feature has been in watching for 5+ years - this is becoming the difference between me no longer recommending this software to my clients, and moving away from it myself.
Please can we at least have an update? I would welcome an explanation as to why this can be applicable in sales, but not in purchases - is it a coding issue?
Many thanks for any reply.
Is there an update as to why this is not under consideration yet?
Thank you in advance.
Still ongoing, and no developer feedback.
the only limitation of the system,
when i convert po to pi, i loose the quantities
when i run a pi item report, it just shows the total so no idea what the unit price was.
surely this cant be that hard to introduce.
There are no updates here I’m afraid. As soon as anything changes, we’ll update this thread.
For now, however, you would need to enter the total on each line.
It does seem quite strange that a quantity column can’t be shown in purchase invoices.
You can customise a sales invoice by unit quantity or number of hours.
To be able to have the option to toggle on or off a quantity column in purchase invoices would be very useful.
It’s not really clear why the developers wouldn’t want to implement this, it would be very helpful for those who want to see it and those who don’t could simply toggle the column off.
Maybe it would mean a huge overhaul of the system’s code?
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Because the purpose of the purchase invoices system is to accurately record the exact total net and VAT as it is given on the invoice from your supplier. There are different and equally valid ways to calculate line level VAT, but you must record in QuickFile the exact totals as per the supplier’s VAT invoice.
If QuickFile offered a unit price and quantity on purchase invoices that would only encourage people to go with QuickFile’s method of calculating the VAT rather than the supplier’s, and you’d either end up with lots of complaints on the forum that “QuickFile is recording my purchases wrong”, or you find yourself having to make adjustments to the totals anyway, or adding odd lines for plus or minus a penny or two to your purchases to make them agree with the invoice.
The supplier’s calculation always wins, and in my opinion QuickFile should not do its own calculations on purchases, it should just record the totals.
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I suggested that the user has a choice in the form of a unit column that could be used or not used, according to their preference.
My personal preference is to have a quantity and unit price column, others might prefer otherwise. QF is the most flexible system I’ve used compared to some of the others, if they could extend this flexibility here I don’t see how it wouldn’t be a win-win.
This is one of the only reasons I would opt to avoid using QF with some clients.
VAT can easily be overtyped anyway.
But if what you say above is QF’s reason for not implementing this feature, then at least now we know.
.
I totally agree with Darren Smith. We are continually having to type Qty x.xx @ £n.nn into the details section of purchase invoices because the calculation is not available after conversion from a purchase order. If it should calculate the VAT incorrectly then this is easily amended. We occasionally have to amend the VAT anyway to match a supplier’s document if there are several lines on the invoice.
The official recommendation for purchase orders is to use nett figures only, due to this very reason. If Quickfile added quantities then they should also really ditch the VAT altogether and that solves this issue, my PO’s do not include any VAT calculations at all and never have.
The thing I have realised over the few months i have been using quickfile is that it is an accounts program made by and for accountants. While a lot of us are business people who have a business to run which also includes buying things and selling things and being able to look back at stock we have bought and sold. Personally I think they are missing a whole load of customers who are looking for an integrated package which includes at least some basic stock control and stock tracking. I also believe that not only are they missing out on new customers but also pushing existing customers to look elsewhere for these features. If the developers are so narrowly focused on “accounting” they could at least get a 3rd party software developer to produce a standalone add on that can be integrate with quick file, perhaps there already is one that we just don’t know about? or someone knows someone who could do it?
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With only 17 upvotes I can see why this hasn’t been implement but I am surprised.
For me it would be nice to have but if I was buying lots of items in multiple quanties I would want be able to quickly see price per unit paid.
Like other users say here I am surprised that it was not built in from day one.
Is there a way of seeing all feature requests and their popularity?
Thank you.
Regards
Michael
Hi @3Unique
You can view them here: Feature Request - QuickFile. This does also include those that have been implemented, but you can filter down as needed here, too.
Thank you Mathew.
Looking at the votes to views it is a shame that more don’t engage with the process. I.E. it is difficult to understand why zero cost invoices would get 4,700 views and only 31 votes. Of course some will get there by accident but surely not 4,669 people 
Regards
Michael
Everyone has a (VERY) limited number of votes so can only vote for a few Feature requests at a time. I think it might be possible to get more votes, the more of certain types of activities you do in the community.
Thank you Martin. I find that (limited votes) but that’s the owner’s of QuickFile’s choice.
Certainly hats off to them for designing a very good product at an incredible price.
TBH if one needs something more sophisticated than this (for example I would prefer to have a multi currency accounting package eg QuickBooks but for the price and size of business I make it) then they should probably move to QuickBooks, which is very good but very expensive if you are running four sets of books for four very small companies.
Regards
Michael
@3Unique -it wasn’t a criticism of Quickfile but an answer to your observation that there was lots of views but very few votes. On the plus side, having few votes, forces everyone to focus on the things that are the most important so QF get a good idea of the wider userbase priorities
I didn’t take it as a criticism of QF. I think for the price it is very good but pretty unsophisticated when one compares it to QuickBooks but I don’t think they are trying to compete with QB but for the price it is superb.
In my previous life where I owned a large small business there is no way I would have been able to make QF work for keeping the accounts for that business and for all but the very smallest of business I would go the QB route but QF serves a market.
Regards
Michael.
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