Hello,
I’ve read through previous threads and it was mentioned back in 2016 that there was going to be a quantity column introduced to the purchase order page. This would allow entries in the purchase order inventory to be quantified, currently I can’t find said quantity column which almost renders the purchase order inventory redundant. Is there a reason since 2016 the option has been removed? Will it ever be re-introduced?
Purchase orders do support a quantity column. Purchase invoices don’t but it matters less there as those are only seen by you and not sent to the supplier.
Purchase order quantities. Are they going to be introduced again. Someone recently said that they are but on Mac i cant see a quantity field unless I’m being stupid?
I’ve merged your posts together to keep things organised.
As @ian_roberts mentioned above, purchase orders do support quantities - we haven’t removed support for this. However purchase invoices don’t, and never have.
This is the purchase invoice screen. Purchase orders are a different type of document.
For accounting purposes, quantities aren’t relevant for purchase invoices - only the values are. However with a purchase order, the quantities are important as they can act as an order form.
This is an example of the purchase order screen:
Was it a purchase order you were looking to create or a purchase invoice?
Evening,
Sorted it, thanks for your help. I was looking to create a purchase order. I didn’t really fully understand the difference between order and invoice. Now I’ve switched on purchase orders in team management and it’s all become clear. Having a quick play you can convert from purchase order to invoice easy so should save some time creating a purchase order on a spread sheet then creating an invoice when I get a receipt or from payment on quick file.
Next step is stock control I think (any topics I should be looking at?). 
.
Thanks, Tom
Glad to hear you’re on the right lines now
We don’t have a built in stock control system as such, but we have inventory which allows you to populate invoices quickly by using “templated” items.
Do you use anything for stock control at the moment?
In a word no I haven’t got any stock control in place are there plans to integrate a third party stock control software with QuickFile in the future?
There are no plans at the moment, but there is potential support through Zapier, and we’re more than happy to open discussions with any software providers looking to link up with QuickFile in this way.
Why can I not see quantities when I raise new purchase?
Really confusing menu - New Purchase vs New Purchase Order.
Is new purchase used for buying items without a purchase order - adding items to one’s inventory?
Hello @Baygallivanter
I just checked your account and I can see when a Purchase order is raised the Quantity column is shown.
The quantity column is not shown on purchase invoices as the purchase quantity in not releveant in your accounting data.
see my reply above showing why I wsas confused. I would expect create new purchase order to be at the top of the menu
Hello @Baygallivanter
It is listed, please see the below screenshot from your account.
If you are looking at a different account it may not be enabled. You can do this in the Account Settings > Advanced Settings > Optional Features screen.
AM i correct in that a purchase order is used by my company to order stock from another company?
Purchase orders are things you send to a supplier telling them what you want to buy. They include a quantity column because they are for the supplier’s information, not yours, and you need to tell the supplier how many of each item you want.
Purchases (sometimes called purchase invoices) are the record in QuickFile of what the supplier charged you for the things you have already bought. They don’t include a quantity column because at this point you already have the supplier’s invoice, and all you’re doing here is recording the exact total net and VAT amounts that you were charged. Nobody but you sees these records, and if you (or HMRC) need to see the full detailed information then it’s all there on the document you were sent by your supplier.
Thanks for the brilliant explanation Ian
