Recording Purchase Invoices

Hi there,
I’m new to Quickfile so apologises if this has already been dealt with.
Do I need to upload the details of every purchase invoice separately from Merchant Accounts (the business has a lot of these on a daily basis) or can I just upload the monthly Merchant Statement of account?
Thank you for your time.

Hi @Baphs

As a general rule of thumb, if you have invoices or documents that could support a breakdown of the purchases (especially where you’re trying to reclaim VAT), then grouping them together should be all OK.

That’s a yes then? Thanks make things quicker that’s for sure :slight_smile:

Basically, as long as you have the supporting documentation to satisfy the tax man if you ever get inspected, then you can do whatever is easiest for you provided you have each item assigned to the correct accounting period and (if applicable) VAT quarter. An inspection is going to want to see the invoices you’ve received from your suppliers, not really the way you’ve recorded them in QuickFile beyond being sure that the amounts match up.

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