Sales invoice with Purchase Category nominal code

Support
1

Hi I need to be able to use a Purchase category (5000s) to assign to a sales invoice and a purchase invoice. I cannot find a way to define this as the category dropdown is prepopulated and there is no option to insert a new category. Can anyone advise how I can do this? I owuld like to use 5005 for this purpose and be able to post sales invoices and purchase invoices into the same account.

Thanks

Marilyn

2

You can’t post sales invoices into the nominals in the range 5000-5999 as they are specifically for purchases, just as 4000-4999 are for sales invoices.

What are you trying to do to, there may be another way

3

Thanks for getting back to me. Basically we are working with a company and paying them a retainer fee. We have to raise an invoice on them initially for an advance. Then on a monthly basis we pay them their commission fee. So we want a purchase account which will show the advance and our monthly payments to them.

Does this help?

Thanks

Marilyn

4

You could potentially create a new sales nominal code here and post a negative line item to that sales code from the invoice. You could then journal this to a purchase code later if you wanted to, but it wouldn’t affect the net figure on the P&L.

1 Like
5

Glenn’s suggestion is pretty much what was suggested to me in a similar situation, where I wanted to include a commission payment on a sales invoice.

6

Slightly different as we invoice for an advance and then we pay back advance and commission each month. It would be so simple if I could just use the same purchase code and the correct balance would be able to accumulate. could I not just journal the 'loan amount across from sales to purchases each month. Obviously the payments and receipts will appear as normal in the bank account.

Many thanks everyone.
Marilyn

7

You can’t post a sales invoice to a purchase nominal but I’m pretty sure you can raise a purchase invoice for a negative amount (which becomes a credit note).