You can search for your purchase invoices using one or a combination of search fields on the purchase management screen. Below is a table outlining each field and it’s capabilities.
Note: some fields support “Enhanced Search” methods where you can apply partial matching and phrase matching.
| Field | Description | Search Type |
|---|---|---|
| Supplier name | The business name for your supplier | Partial string match. |
| Receipt number | The QuickFile assigned incremental receipt number | Exact string match. |
| Description | Searches the text in all purchase items up to the first 1000 characters. | Enhanced search - whole word match, use * for partial matching. |
| Supplier ref. | The supplier reference assigned to the purchase invoice | Exact string match. |
| Receipt scans | Does the purchase have one or more attached receipts | Filter “with” or “without” an attachment |
| Date range | The receipt date for the purchase invoice | From, to or between supplied dates. |
| Amount range | The amount of the invoice in the specified currency | From, to or between the supplied amounts. |
| Currency | The currency of the purchase invoice | ISO 4217 currency codes. |
| Status | The current status of the purchase invoice | Select from list of predefined statuses. |
| Project tags | Does the purchase invoice have any project tags? | Tagged or filter by specific tag. |
Other search guidance
Below is a list of other search related topics: