We always change the allocation date to actual date of the invoice - so that we always have the date of invoice in the system. Otherwise we would not know date of invoice and invoice number unless we open the attachment (invoice/ receipt itself).
The odf option is cumbersome as we always pay invoice by invoice - not cumulative payments. So it would mean a lot of print - save - email activity.
Is there a way to create something with the data in the system that can be emailed automatically?
I believe that the “send email notification to supplier” is exactly what I want, if I at least could have the invoice date/ allocation date that would become really relevant to the supplier.
I understand that as invoice date is not actually taken in QF (as it creates its own QFxxxxxx reference) it may be more difficult, but at least the date and the amount (amount is already shown in the respective email, so just date is needed) would give the email the weight of real, useful information.
Not wanting to repeat myself, but basically the facility is already there, we just need the system to pick up the invoice/ allocation date.
Like in the facility of sending overdue payment reminders, where the system provides (very smartly I could add) the following info:
Additional Invoice Details
Invoice #: 473
Issue Date: 17/09/2015
Due Date: 01/10/2015
Total Amount: GBP xxx.xx
Can something similar be created by just adding invoice/ allocation date?