Splitting invoices for separate project tagging

Accounting
1

Hiya,
I have a question regarding bookkeeping. I have an bank transaction (debit) that I need to split into 2 separate invoices so that I can tag them distinctly for reporting of P & L for separate entities in my account. How do I manage this as I can’t find any way to do this via the “pay a supplier” invoicing route. I like to create invoices rather than direct accrual into the nominal accounts.

Any advice is greatly appreciated. Thanks

2

Hello @Greenleaf

You can create the invoices via the purchase screen. Once created the can be tagged by

  • Go into the banking screen
  • Click TAG me on the payment
  • Select payment to a supplier
  • Select Pay down multiple invoices or assign to a supplier account
  • Select the supplier
  • Tick the invoices you wish to pay
  • Save
3

One way or another you’re going to need to create the “purchase” record or records by hand and then assign the payments to them, rather than simply creating the purchase as part of the “payment to a supplier” tagging process.

If the two purchases are from the same supplier then you can either

  1. create a single purchase with two lines assigned to different nominals, with the purchase total equal to the bank transaction value, then when you tag the transaction as “payment to a supplier” the unpaid purchase will show up as an option and you can attach the payment to the purchase in one click
  2. create two separate purchases assigned to the same supplier, which together add up to the transaction total. This time you’ll have to use the “pay down multiple invoices” option when tagging to split the payment across two purchases.

If you need to split the payment across two different suppliers then the only way to do that is to create two separate purchases for the partial amounts, “log payment” on each purchase from a spare bank account such as drawings/director’s loan, then tag the single money out transaction in your bank account as a bank transfer to the same spare bank account to balance things out.

You can tag a single transaction as “payment to a supplier”, but not as “payment to several suppliers”.

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