A supplier has waived a batch of invoices totalling £0.84. Is there a way to process one credit note and allocate it to the invoices rather than crediting each individual invoices?
Hi @kerryibo
I’m afraid that this isn’t possible at the moment, you would need to credit each of the individual invoices.
You can’t credit more than one invoice directly but if you have another earlier invoice from the same supplier that is valued at more than £0.84 then you could create the credit note against that one, hold the funds on account, then “log payment -> apply from credit” on the smaller purchases to pay them off.
Alternatively you can create an “ad hoc” credit note by just creating a purchase with a negative value. This type of credit note can’t be held on account, only refunded, but you could refund it to a spare bank account (drawings/DL/petty cash) and then create a matching money out on the same account on the same date to pay off the small purchases.
Hi Sian, thanks for the reply.
Hi Ian,
Thanks for that. Most of the invoice are for pennies (which is why they’ve been waived) so I didn’t think I had an invoice >0.84 but on looking at the account I do. I didn’t think you could create an invoice with a negative balance.
Kerry
You can, but like I say QuickFile doesn’t allow you to hold funds on account for such credit notes, you have to refund them to a bank account on the credit note date.
Thanks Ian, I’ve followed your advice and created a negative value invoice and matched all the invoices that have been waived. I’ll remember that method in case this happens again in the future.
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