Tagging a single receipt against multiple bank transactions

[Magicbean]

I use the feature of paying down multiple invoices against a single bank transaction often. But now I have a supplier who sent a single invoice but charged for it with multiple bank transactions. The sum of the bank transactions equals the single invoice. (e.g. one invoice for £3150, and bank payments for £3000 and £150)

What’s the best way to deal with this?

My initial thought was just to add the same invoice twice via the receipt hub, once with a value of £3000 and once with a value of £150 and then tag the two separate bank transactions against those.

I just wondered if there was a more ‘integrated’ way of doing it?

Thanks.

[QFSteve]

Hello @Magicbean

You would just tag each bank transaction to the invoice using the pay down multiple invoices option

For example

I have an invoice for £55 and supplier pays 2 payments one for £50 and the other for £5

Bank > Tag the £50 payment > Pay Supplier > Pay down multiple > Select Supplier > Select the invoice
Repeat for the £5 payment

[Magicbean]

Hi @QFSteve ,

Ah got it - I didn’t realise it worked that way round too. Thank you.

[ian_roberts]

Yeah, the “pay down multiple invoices” option covers you for any situation where the payment value does not exactly match the total of a single recent invoice/purchase:

• one payment covering more than one purchase
• part payments towards a single larger purchase
• payment in advance for something that has not yet been invoiced (assign the payment to the supplier account, then when the invoice comes in you log payment → apply from credit)
• cases where the purchase is dated many months before the payment - the initial search for purchases with a matching amount only looks a few months into the past, you have to “pay down multiple” and select the supplier in order to see older unpaid purchase options.