When I do a refund, I usually wait for the amount to appear on the bank statement I import, then link it to the invoice. This way I’m always tagging the imported bank data. Straight forward if you are just refunding back to the client. However, I have 3 overpayments I want to refund to each client, however the money is not going back to them but to another section in our Group (we’re a Scout Group) so I have given them a cheque for the total amount of the 3 payments. I don’t know how to do this so that I can issue a credit not to each of the three clients and tag them all to the cheque in the bank account…help!
One way you can do this is to add an additional bank account called something like “Cheque Holding Account”. You would then tag that payment on your current account as a transfer to the cheque holding account. Now you would go to each prior invoice and credit note them individually, specifying the bank account as the cheque holding account.
This will allow you to CN all invoices and have one tagged entry on your current account, your cheque holding account should finish up at zero.
The other way is to split the cheque amount on the bank statement into 3 and refund as per usual.
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