Hi, I have uploaded all bank statements and now going thru receipts in the hub to tie them up to corresponding bank transactions.
When I go to HUB and select the receipt and input the amount it does not find my corresponding transaction. I can see it in the Bank transactions untagged.
It seems to want me to create another entry. ???confused
Hi @macfarlanei
Initially, you would need to create a purchase record for it. This is what the receipt hub does. Firstly, it’ll look for any purchase invoices without a document attached to it. Otherwise, you can either search for invoices with a document already attached (e.g. if you have more than one document), or you can create a new one.
Once the purchase invoice has been created, you can then mark it as paid and link it up with a bank transaction. It will take the invoice date as the “paid date”, but if the date matches up with the bank statement, it should suggest that transaction for you too, avoiding duplicates.
Hope that helps!
So in tagging from receipt hub its creating a new purchase record which creates a second entry for it in my bank transactions. (i.e. duplicates )
It will first look for an existing one based on the amount you entered. If it doesn’t find one, then yes, you can input the data to create one.
Purchase invoices are separate from bank transactions, so creating one of the one, won’t create one of the other.
ok, thats what I anticipated but it is not finding and matching the amount which is clearly uploaded and visible in my bank uploads
Hi
How old are the bank transactions/statements?
You can set a time frame in Advanced Account Settings to search in. I think default is 1 or 2 month, but you can extent range to up to 6 month.
Maybe that does the trick
Well yes that would be the reason (not too obvious). Also no suprise here but I am tagging stuff a year plus old for tax return . Not so helpful then is the 6 month limit. Can you remove this restriction, there must be a load of folk like me with a stash of scanned receipts that they thought would be a quick process but it appears I have to create an entry and delete a bank transaction … Turning out to be more labour instensive.
Hi,
You could also start in your bank account by tagging your transaction and add your receipt on the way when creating an invoice. The work involved should be about the same.
Hope this helps
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